It’s the kind of thing to make you a little nervous. You send us your PowerPoint file, and we’re going to ship it to you in Europe. If it doesn’t arrive at your hotel, what are you going to do?
Well, first of all, we use Fedex, and they are awfully good at getting things there on time. Secondly, the people at your hotel will know how to contact Fedex should anything go wrong. We’ll email you the tracking number of your shipment, and with that information they can straighten out almost anything. We would also recommend that you leave an extra day for overseas shipping, just because things are a little less certain across that much distance.
Probably the best recommendation we can make is to buy a Foldable Fabric poster. You can put it in your carry-on, and have it with you the whole way!
One other tidbit for people heading overseas for a conference- posters in Europe tend to be portait oriented, while they are landscape oriented for most conferences in the US. If you grab the last poster file you used and update it, it might be oriented the wrong way!